1.         Introduction

1.1     We are committed to safeguarding the privacy of our website visitors. In this policy we explain how we will treat your personal information.

1.2     We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website.  By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

 

2.         Credit

2.1     This document was created using a template from SEQ Legal (http://www.seqlegal.com).

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3.         Collecting personal information

3.1      We may collect, store and use the following kinds of personal information:

(a)      information about your computer and about your visits to and use of this website through Google Analytics (including your geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);

(b)      information that you provide to us when registering with our website (including your name, job title, organisation, email address, telephone number and or postal address); 

(c)      information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name and email address);

(d)      information contained in or relating to any communications that you send to us or send through our website (including the communication content and meta data associated with the communication)

3.2     Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.

 

4.         Using your personal information

4.1     Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

4.2     We may use your personal information to:

(a)      administer our website and business;

(b)      personalise our website for you;

(c)      enable your use of the services available on our website;

(d)      send statements, invoices and payment reminders to you, and collect payments from you;

(e)      send you non-marketing commercial communications;

(f)      send you email notifications that you have specifically requested;

(g)      send you our quarterly email newsletter, only if you have requested it (you can inform us at any time if you no longer require the newsletter);

(h)      send you marketing communications relating to our business which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);

(i)      deal with enquiries and complaints made by or about you relating to our website;

(j)      keep our website secure and prevent fraud;

(k)     verify compliance with the terms and conditions governing the use of our website;

4.3     We will never provide third parties with personal or statistical information about our users. (See 4.6)

4.4     If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.

4.5     Your privacy settings can be used to limit the publication of your information on our website and can be adjusted using privacy controls on the website.

4.6     We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.

4.7    In specific connection to recruitment and employment information, the data we wish to obtain and hold (a range of examples is provided, but not limited to:)

 

Type of data

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Recruitment data

Previous employers

Types of job held at other companies

Previous salaries

Skills and qualifications obtained

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Why we wish to hold it

This will allow us to make a decision on your suitability for employment/engagement.

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How long it will be kept for

Once the recruitment process is completed data will be held as follows:-

a) Declined applicant data is held for 6 months and then destroyed. 

b) Successful applicant data becomes part of your Employment Record. By law we must hold some of this data for 7 years after your leave date, then it is destroyed.

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Ethnic monitoring data

Data relating to your racial origin, religion, gender, sexual orientation, etc that are classed as protected characteristics under the Equality Act 2010

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Why we wish to hold it

We may use this data to understand the ethnic make- up of our workforce and job applicants and it allows us to inform our recruitment process with regard to workforce diversity.

How long it will be kept for

This data will be kept for the duration of this round of applications and will be anonymised and stored for 4 years afterwards.

 

 

4.8     You can contact us at any time to:

•          request information that AMX has about you

•          correct any information that AMX has about you

•          delete any information that AMX has about you

If you have any further queries about AMX's collection and storage of data, contact us on gdpr @ amxsolutions.co.uk or 0333 4560768. 

 

5. Disclosing personal information

5.1     We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.

5.2     We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.

5.3     We may disclose your personal information:

(a)      to the extent that we are required to do so by law;

(b)      in connection with any ongoing or prospective legal proceedings;

(c)      in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

(d)      to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling;

(e)      to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

5.4     Except as provided in this policy, we will not provide your personal information to third parties.

 

6. International data transfers

6.1     Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.

6.2     Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: the United States of America, Russia, Japan, China and India, Middle East.

6.3     Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.

6.4     You expressly agree to the transfers of personal information described in this Section 6.

 

7.         Retaining personal information

7.1     This Section 7 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

7.2     Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

7.3     Without prejudice to Section 7.2, we will usually delete personal data falling within the categories set out below at the date/time set out below:

(a)      Name, Company and Email address will be deleted after 10 years if no longer a user associated with the business.

7.4     Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal data:

(a)      to the extent that we are required to do so by law;

(b)      if we believe that the documents may be relevant to any ongoing or prospective legal proceedings;

(c)      in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

 

8.         Security of your personal information

8.1     We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

8.2     We will store all the personal information you provide on our secure (password- and firewall-protected) servers.

8.3     You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

8.4     You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).

 

9.         Amendments

9.1     We may update this policy from time to time by publishing a new version on our website.

9.2     You should check this page occasionally to ensure you are happy with any changes to this policy.

9.3     We may notify you of changes to this policy by email or on our website.

 

10.      Your rights

10.1    You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

(a)      the payment of a fee (currently fixed at a maximum of GBP 10); and

(b)      the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

10.2    We may withhold personal information that you request to the extent permitted by law.

10.3    You may instruct us at any time not to process your personal information for marketing purposes.

10.4    In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

10.5    If you are dissatisfied with how AMX Solutions Ltd use your data then you can make a complaint to the government body in charge (Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or at www.ICO.org.uk)

 

11.      Third party websites

11.1    Our website includes hyperlinks to, and details of, third party websites.

11.2    We have no control over, and are not responsible for, the privacy policies and practices of third parties.

12.      Updating information

12.1    Please let us know if the personal information that we hold about you needs to be corrected or updated.

 

13.      Cookies

13.1    Our website uses cookies.

13.2    A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

13.3    Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

13.4    Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

13.5    We use both session and persistent cookies on our website.

13.6    The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:

(a)      we use Google Analytics on our website to recognise a computer when a user visits the website / track users as they navigate the website / enable the use of a shopping cart on the website / improve the website's usability / analyse the use of the website / administer the website / prevent fraud and improve the security of the website / personalise the website for each user / target advertisements which may be of particular interest to specific users;

13.7    Most browsers allow you to refuse to accept cookies; for example:

(a)      in Internet Explorer (version 10) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";

(b)      in Firefox (version 24) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and

(c)      in Chrome (version 29), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

13.8    Blocking all cookies will have a negative impact upon the usability of many websites.

13.9    If you block cookies, you will not be able to use all the features on our website.

13.10 You can delete cookies already stored on your computer; for example:

(a)      in Internet Explorer (version 10), you must manually delete cookie files (you can find instructions for doing so at http://support.microsoft.com/kb/278835);

(b)      in Firefox (version 24), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history", clicking "Show Cookies", and then clicking "Remove All Cookies"; and

(c)      in Chrome (version 29), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Delete cookies and other site and plug-in data" before clicking "Clear browsing data".

13.11 Deleting cookies will have a negative impact on the usability of many websites.

 

14.      Our details

14.1    This website is owned and operated by AMX Solutions Ltd.

14.2    We are registered AMX Solutions Ltd in England and Wales under registration number 0522609, and our registered office is at Figures House, 24 Brighton Road, Salfords, RH1 5BX

14.3    Our principal place of business is at 1st Floor, 4 Brook Office Park, Folly Brook Road, Emersons Green, Bristol BS16 7FL.

14.4    You can contact us by writing to the business address given above, by using our website contact form, by email to info @ amxsolutions.co.uk or by telephone on 0333 456 0768.